Safety-relevant occurrences must be reported to the FOCA within 72 hours.
A list of reportable occurrences is contained in Implementing Regulation (EU) 2015/1018. Voluntary reports may also be submitted to the FOCA.
Both mandatory and voluntary reports (formerly known as SWANS) must be submitted via an ECCAIRS interface (special installation required) or on the EU’s Aviation Safety Reporting portal. This portal is in English but entries may be also submitted in German, French or Italian. The system automatically relays the reports to the FOCA. No other public authority or organisation has access to the reports. The FOCA has produced a guide for general aviation (GA) on how to use the reporting portal.
Anyone reporting an occurrence via this channel will receive a confirmatory email and a link to their report (where an email address is provided). The report is recorded and analysed by the FOCA. Measures are then defined on the basis of any safety risks identified. Furthermore, any lessons learned from the report are published on the FOCA website and by the «Stay Safe» campaign.
In accordance with Articles 10 and 11 of Regulation (EU) 376/2014, ‘interested parties’ listed in Annex II of the Regulation may request access to certain information contained in the European Central Repository. Requests are to be sent to the SRM office (see contact). Information may be used in accordance with Articles 15 and 16 of the Regulation.
Reportable occurrences
Further information
Documentation
Frequently Asked Questions (FAQ)
Guideline how to use the EU reporting web portal (General Aviation and small organisations)
Occurrence Reporting Leaflet
Definition of "Actual or Potential aviation safety risk"
Information Material and Documentation
Regulation (EU) 376/2014 (PDF, 466 kB, 14.06.2022)on the reporting, analysis and follow-up of occurrences in civil aviation
COMMISSION IMPLEMENTING REGULATION (EU) 2015/1018 (PDF, 384 kB, 30.07.2015)of 29 June 2015, laying down a list classifying occurrences in civil aviation to be mandatorily reported according to Regulation (EU) No 376/2014 of the European Parliament and of the Council
Contact
Federal Office of Civil Aviation FOCA