Reporting occurrences in accordance with Regulation (EU) 376/2014

Safety-relevant occurrences must be reported to the FOCA within 72 hours.

A list of reportable occurrences is contained in Implementing Regulation (EU) 2015/1018. Voluntary reports may also be submitted to the FOCA.

Both mandatory and voluntary reports (formerly known as SWANS) must be submitted via an ECCAIRS interface (special installation required) or on the EU’s Aviation Safety Reporting portal. This portal is in English but entries may be also submitted in German, French or Italian. The system automatically relays the reports to the FOCA. No other public authority or organisation has access to the reports. The FOCA has produced a guide for general aviation (GA) on how to use the reporting portal.

Anyone reporting an occurrence via this channel will receive a confirmatory email and a link to their report (where an email address is provided). The report is recorded and analysed by the FOCA. Measures are then defined on the basis of any safety risks identified. Furthermore, any lessons learned from the report are published on the FOCA website and by the «Stay Safe» campaign.

In accordance with Articles 10 and 11 of Regulation (EU) 376/2014, ‘interested parties’ listed in Annex II of the Regulation may request access to certain information contained in the European Central Repository. Requests are to be sent to the SRM office (see contact). Information may be used in accordance with Articles 15 and 16 of the Regulation.


Further information


Frequently Asked Questions (FAQ)

Guideline how to use the EU reporting web portal (General Aviation and small organisations)

Occurrence Reporting Leaflet

Definition of "Actual or Potential aviation safety risk"

Information Material and Documentation

Regulation (EU) 376/2014 (PDF, 466 kB, 14.06.2022)on the reporting, analysis and follow-up of occurrences in civil aviation

COMMISSION IMPLEMENTING REGULATION (EU) 2015/1018 (PDF, 384 kB, 30.07.2015)of 29 June 2015, laying down a list classifying occurrences in civil aviation to be mandatorily reported according to Regulation (EU) No 376/2014 of the European Parliament and of the Council


Federal Office of Civil Aviation FOCA

Safety Risk Management (SRM)
3003 Bern

Print contact


A new aviation reporting portal is in operation since the beginning of January 2021. This portal has to be used for all new reports. 

Note: We strongly recommend the use of the online form. The offline version via pdf is not mature and often generates error messages.

Follow-up reports: Use the "organization account" of your company for follow-up reports. If you do not have an account, send your follow-up reports to

If you have any problems with the aviation reporting portal, please send an email to

Email encryption

Public Key Certificate (CER, 1 kB, 28.03.2022) for the encrypted sending of messages to